Current Bid Opportunities

Certificate of Compliance Information

Current Bid Opportunities

How the City of Olathe Buys

Rules governing purchasing and contract procedures were established under the concept of open bidding. The City of Olathe purchases in accordance with applicable laws, statues, and ordinances. Purchase awards are made to the lowest responsible vendor who meets City of Olathe specifications and has the capacity to deliver the product or service.

Purchases valued over $5,000 but less than $25,000 require competitive solicitation by at least three (3) written informal quotations, which can be received electronically, by facsimile, or by first class mail. This requirement may be waived when such waiver is determined to be in the best interest of the City of Olathe.

Purchases of $25,000 or above require formal "Invitation for Bids" or "Request for Proposals". Bid notices are placed in the Olathe Daily News, City of Olathe Website, City Cable Channel 7, and the Purchasing Division Office. Bid awards of $50,000 or above are approved by the Olathe City Council, which meets on the first and third Tuesdays of every month.

Bid Opportunities

The City of Olathe has contracted with DemandStar.Com for the maintenance of an automated bid notification system categorized by specific commodities and services. Vendors who have subscribed to the service are notified by fax or e-mail whenever an Invitation for Bid (IFB) or Request for Proposals (RFP) has been offered for the commodity or service offered by the vendor. (NOTE: Construction and public improvement projects are not listed on the site at this time. Contact the city's Public Works Department at (913) 971-8505 for information on current projects.) Vendors can subscribe with DemandStar at http://www.demandstar.com/ or by calling (800) 711-1712.

The City of Olathe is participating in the DemandStar program with other area cities and counties including Kansas City, Missouri, Lee's Summit, Independence, Raytown, Overland Park, Lawrence, Douglas and Johnson Counties and the Unified Government of Wyandotte County. Each agency entered into an arrangement with DemandStar by using a master agreement negotiated through the Mid-America Regional Council (MARC).

The DemandStar program offers participating vendors a number of advantages:

• Learn about bid opportunities that specifically match your business.
• Analyze previously awarded bids to help you win future bids.
• Get information the same day the City of Olathe or any other member agency posts their bids so you have more time to work on your proposals.
• Learn about bids directly related to your business without scanning newspaper ads, periodicals or websites.
• Receive notices of all bids, download bid documents, and receive bid updates all from one central source.

The City of Olathe is pleased to offer you this program. However, vendors are not required to subscribe to the DemandStar system to obtain bid documents or to do business with the City of Olathe. Vendors can continue to monitor the Olathe Daily News, City of Olathe Website, Olathe City Cable Channel 7, or contact the Purchasing Division regarding bid opportunities. Vendors choosing not to subscribe to the DemandStar system can download bid documents by registering with DemandStar. There is a small charge for each downloaded document. Register at http://www.demandstar.com/ or call (800) 711-1712.