How to Register as a Vendor

Print friendly step-by-step instructions


  1. Visit Public Purchase at
  • Free Registration is recommended.
  • Bid Syndication requires an annual fee.
  1. Enter your company’s information.
  • Business Description is encouraged to identify the goods or services your company provides.
  1. Create a username and password to access Public Purchase.
  • Your password requires a minimum of 6 characters with at least 1 number.
  • Keep this information in your files; the City does not have access to your username or password.
  1. Choose your company’s classification(s) – to identify goods or services your business provides.
  • Select NIGP codes (National Institute of Government Purchasing).
  • Keyword search is provided to search all NIGP codes.
  1. You can choose when you will be notified of solicitations at any stage of the solicitation process.
  • Select All for notification of every stage of the bid process.
  1. CONFIRMATION provides the option for you to select free registration or bid syndication.
  • Click No, Thank You to complete the free registration.
  1. Public Purchase will notify you by email within 24 hours to confirm you are registered in their system.
  2. Proceed to Step 2.
  • NOTE: You must complete Step 2 in order to be notified of any solicitations from the City of Olathe.


  1. Log in with your Username and Password.
  2. Your home page indicates the solicitations you are invited to and responding to when you have completed Step 2 for full registration.
  3. On the right hand side of the page, select Region (KS), then select Agency (City of Olathe) from the drop down list. You will then be prompted to Register with this agency.
  4. Review instructions on the City of Olathe Public Purchase page.
  • This page provides you with the standard terms and conditions for doing business with the City of Olathe. Please read through and accept or decline the terms and conditions. NOTE – IF YOU DECLINE THE TERMS AND CONDITIONS, YOU WILL NOT BE ACCEPTED AS A VENDOR FOR THE CITY.
  1. VERY IMPORTANT STEP ‐ You will be required to again select the classifications of goods or services your company provides. Select NIGP codes. If you do not select classification codes, your company will not receive solicitation notices.
  2. Once you’ve identified the codes you would like to add, click Add to the right of the code and continue.
  3. Confirmation – please review all information you have entered. If all is correct, click Done.
  4. You are now ready to view and respond to solicitations for goods and/or services from the City of Olathe.

Contact Procurement with questions.