Community Center Special Event Rental FAQs

Located in the heart of the beautiful Stagecoach Park, the Olathe Community Center promises to be an ideal location for your special event. We understand that planning a meeting or event can be a challenging endeavor. To better assist you during the planning process, we've provided answers to many common questions. Of course, we're always happy to answer your questions directly, contact OlatheConnect or phone at 913-971-5501.

 

Community Room FAQs:

When can I visit the Center?
We are looking forward to the opening of the Olathe Community Center on July 1, 2014.  Beginning in March 2014 we will be setting up tour opportunities of the community rooms for prospective clients to view. These will be scheduled tours of the rental space. Watch the website to sign up for tour dates and times.

What does the rental fee include?

  • Usage of the venue for the contracted time
  • Equipment available:
  • 60” round tables (seats 8)
  • 8’ buffet tables
  • 6’ training tables
  • 42” tall high boy tables
  • Stacking chairs
  • Final meeting and walk through (typically held 2 weeks prior to event)
  • On-site staff during contracted time

What do the community rooms look like, what features do they have?
The center features three community rooms that combine into a 3350 square foot banquet room that will seat up to 198 guests. The community rooms will feature wood laminate dance floor, barreled ceilings, fireplace and an architecturally designed window system looking out onto a beautiful patio with fire pit feature and great view of the lower ponds.

May I bring in my own catering?
The Olathe Community Center & Heritage Center at Mahaffie are open catering venues.

When are the Rental Agreement, Deposit and Final Payment due?

  • When you are ready to reserve the date and venue the signed contract and deposit are due. The Rental Agreement and deposit can be returned via email, fax, and mail or in person.
  • We accept payment by check, cash, MasterCard or Visa. Checks should be made payable to City of Olathe.
  • Payment schedules are as follows:
  • Deposit due at booking
  • 50% rental fee due 120 days prior to event
  • Final fee due 30 days prior to event

What are your policies for cancellation or changing a date?
A non-refundable deposit is due at time of booking; 50% of the rental fee due 120 days prior to event; and final rental fee, add-ons, and security deposit due 30 days prior to event. Failure to meet deadline may result in forfeit of the reservation. Cancellation Policy: Should you cancel your event, refunds are as follows:

 

If the event is cancelled:

Non-Refundable payments:

>120 Days prior to event

Rental Deposit

<119 Days to 31 days prior to event

Rental Deposit and 50% payment

30 days or less prior to event

No refund on any payments

 

Clients may transfer their original booking date to another available date. One transfer will be allowed per client without any additional fee; however, all additional transfers will be subject to a $25 fee per transfer. A client may not transfer dates within 3 weeks of the scheduled event. The date must be cancelled and rebooked if desired.