Event Rental

Located in the heart of the beautiful Stagecoach Park, the Olathe Community Center promises to be an ideal location for your special event. We understand that planning a meeting or event can be a challenging endeavor. To better assist you during the planning process, we've provided answers to many common questions. Of course, we're always happy to answer your questions directly, contact OlatheConnect.

Birthday Parties

Community Rooms

Community Room FAQs:

When can I visit the Center?
We will be setting up tour opportunities of the community rooms for prospective clients to view.  To schedule a tour of the rental space, please call 913-971-5501.
For birthday parties please call 971-8563.

What does the rental fee include?

  • Usage of the venue for the contracted time
  • Equipment available:
    • 60” round tables (seats 8)
    • 8’ buffet tables
    • 6’ training tables
    • 42” tall high boy tables
    • Stacking chairs
  • Final meeting and walk through (typically held  2 weeks prior to event)
  • On-site staff during contracted time


What do the community rooms look like, what features do they have?
The Olathe Community Center features a 3,350 square foot events hall that can be divided into three separate meeting rooms and rented out for business parties, wedding receptions and any related group function. The each room features an HD projector, full audio and visual capabilities, access to the patio and a gorgeous view of Stagecoach Park. One of the community rooms also features a fireplace. The community rooms can be rented out individually, or as a whole, which gives the party private access to the patio.  
 

May I bring in my own catering?
The Olathe Community Center & Heritage Center at Mahaffie are open catering venues.   There is a 15% catering fee.  For more information on this please contact the Rental Coordinator at 913-971-5501.

When are the Rental Agreement, Deposit and Final Payment due?

  • When you are ready to reserve the date and venue the signed contract and deposit are due. The Rental Agreement and deposit can be returned via email, fax, mail or in person.
  • We accept payment by check, cash, MasterCard or Visa. Checks should be made payable to:  “City of Olathe”.
  • Payment schedules are as follows:
    • Deposit due at booking
    • 50% rental fee due 120 days prior to event
    • Final fee due 30 days prior to event

 

What are your policies for cancellation or changing a date?
A non-refundable deposit is due at time of booking; 50% of the rental fee due 120 days prior to event; and final rental fee, add-ons, and security deposit due 30 days prior to event. Failure to meet deadline may result in forfeit of the reservation. Cancellation Policy: Should you cancel your event, refunds are as follows:

 

When Event Is Cancelled

Non-Refundable Payments

120 days or more prior to event

Rental deposit

119  to 31 days prior to event

Rental deposit and 50% payment

30 days or less prior to event

No refund on any payments

 

Clients may transfer their original booking date to another available date. One transfer will be allowed per client without any additional fee; however, all additional transfers will be subject to a $25 fee per transfer. A client may not transfer dates within 3 weeks of the scheduled event. The date must be cancelled and rebooked if desired.